Staff Co Ordinator - 20Hrs PW Silverstone

Silverstone Circuits Ltd, NN12 8TN

Position Details

  • Status:
  • Title:
    Staff Co Ordinator - 20Hrs PW Silverstone
  • Location:
    Silverstone Circuits Ltd, NN12 8TN
  • Posting Date:
  • Title:
    Staff Co Ordinator - 20Hrs PW Silverstone
  • Contract:
  • Pay Frequency:
  • Pay Rate:
  • Probation Period:
    6 Months
  • Reports To:
    Venue Presentation Manager

Postition Description


Key Responsibilities



Under the direction of the Venue Manager the staff Co- coordinator will be responsible for the following:


·         Administration of the Cleanevent Venue Management System (SAP/HF) including rostering of Day to day and Event cleaning staff, managing timesheet authorization, Raising Sales orders/PO’s in line with company policy, dealing with all staff queries.

·         On-line ordering of supplies

·         Liaising with the Venue Manager

·         Dealing with the recruitment for Day to Day and casual staff members

·         Data Entry and updating the (DCR) Document Control Register for our ISO 9001 accreditation

·         Organize the induction and SWMS training process.


Venue Operations

·         Arrange display of all white board and any relevant information to assist management and staff. ToolBox information/updated policies

·         Attend all team briefings and keep meeting notes on key issues

·         Ensure Event and Day to Day Supervisors and Venue Managers are aware of any staff that fail to show for a shift, including updating Human Force

·         Ensure roster in HF is continually updated in liaison with Venue Manager

·         Ensure all staff are able and registered to use HF

·         Ensure all paperwork relating to hiring or venue inducting staff has been completed and passed to the Payroll Department

·         Distribute emails as required



Event Planning Phase

Under the direction of the Event Manager responsible for providing general administrative and operational support with particular responsibility for the following tasks:


·         Liaison with the Event/Venue Managers to staffing levels required

·         Ensure appropriate number of Event Administrators/Helpdesks are employed for the Event if applicable

·         Roster shifts and confirm staff accordingly




Experience & Qualifications

·         Proven experience in administrative support, ideally in the event/venue industry, or similar service related industry, in a client/contractor relationship.

·         Experience and proven ability in the use of –

o   Microsoft Word

o   Excel

·         Proven ability to deliver quality customer service both in-house and to clients

·         Proven ability to work to tight timetables and resolve issues in a dynamic event environment


Essential Personal Qualities

·         Possess a positive attitude and be consistently reliable and conscientious

·         Demonstrated ability to work effectively in a team environment

·         Excellent presentation

§  Well developed written and verbal communication skills. In order to satisfy the above, must be able to read, speak and understand English

·         Attention to detail

·         Ability to prioritize and effectively manage multiple activities

·         Ability to think and work under pressure in a dynamic event environment

·         Preparedness to work flexible hours including weekends, public holidays and evenings

·         Willingness to participate in IT training


This job description is a guide to the work you will be initially required to undertake.  It may be changed from time to time to meet changing circumstances.  It does not form part of your contract of employment and as your experience grows you will be expected to broaden your tasks, suggest improvements, solve problems and enhance the effectiveness of the role.



Minimum Criteria

Before the application form below can be unlocked you'll please need to check you meet our minimum criteria by completing this section.


Please select the nationality option that applies to you.


You must be 16 years of age or older to apply.

Do you have the right to work in the UK?

You must have the right to work in the UK to apply. You will have to provide proof of this in the next question(s).

Proof of Right to Work

Upload a document or image of the proof required for your nationality:

  • British Citizen - your British passport.
  • EU National - your EU passport or ID card.
  • Other (Rest of World) - your current passport.

Proof of Right to Work - EU Share Code

Enter your 9 character EU Share Code. E.g. A1234567G

Proof of Right to Work - Additional

Upload a document or image of the additional proof required for your nationality:

  • EU National - EU Settlement Share Code.
  • Other (Rest of World) - Valid Work Visa.


The next sections of the application are locked. Please answer all questions in the Minimum Criteria section above. If you have completed the Minimum Criteria section, and the lock is still active, then we apologise that we are currently unable to process your application

Contact Details


Your title.


Your forename (first name) as shown on passport.


Your surname (last name) as shown on passport.

Building Name or Number

The name or number of the building where you reside.

Sub Building


The name of the sub building where you reside.


The name of the street where you reside.

Town / City

The name of the town or city where you reside.



The name of the county where you reside.


The postcode of the address where you reside. For example: AB12 3CD.


The email address where you would like all communications regarding your application to be sent.

Primary Telephone

Your primary contact number, usually your mobile.

Secondary Telephone


Any secondary contact number such as your home phone.

Experiences & References



If available and up to date, upload your CV here.

What experience do you have in the relevant job field?


Please provide all details you feel are important

Why do you think you are suitable for this role?


Please provide all details you feel are important.

Character Reference Details


Name, address, telephone number.

Work Reference Details


Name, address, telephone number.

Education Training Details


School, college or other education institution including dates and qualifications.

Previous Employment


Name and address of employer, dates, job title or duties, and reason for leaving.

Reference Consent

You must provide your consent to apply even if you have not listed any references.

Additional Information


Please select ALL times you are available to work.

Criminal Convictions

List any criminal convictions other than 'spent' or 'filtered' convictions. If none, state 'None'. The information provided will be confidential and will be considered only in relation to this application.

Do you agree to a DBS check?

A Disclosure and Barring Service (DBS) check allows us to attain a copy of your criminal record.

Terms and Conditions

You must declare that you have read, understood and agreed to CleanEvent Services Ltd's Terms and Conditions

Application Declaration

You confirm the declaration to apply.

Application Declaration Date

Enter todays date as DD/MM/YYYY

Click on the calendar icon to open the date picker.